Statutes

Adopted by MILSET General Assembly, July 16, 1987, Université Laval, QUÉBEC
Modified in Extraordinary G.A. 18 July 2003 in MOSCOW (articles 5, 6, 7 & 9)

ARTICLE 1

Those agreeing to the present By-laws hereby establish an International Non-Governmental Organization, governed by the French Law of July 1st, 1901 and the Decree of August 16th, 1901, to be known as the
INTERNATIONAL MOVEMEMENT FOR LEISURE ACTIVITIES IN SCIENCE AND TECHNOLOGY
MOUVEMENT INTERNATIONAL POUR LE LOISIR SCIENTIFIQUE ET TECHNIQUE.

ARTICLE 2 : OBJECTIVES

With reference to the United Nations Charter and the Universal Declaration of Human Rights, the objectives of the Movement shall be:

  • To promote the practice of scientific and technological activities in leisure time, mainly for young people.
  • To contribute to the development of scientific and technological culture for all.
  • To assist member associations, facilitate the work of groups, foster collaboration and cooperation, and spread information on the activities carried out.
  • To represent member associations to the various concerned bodies.
  • To carry out other activity (meeting, symposium, publication) related to these objectives.

ARTICLE 3 : HEAD OFFICE

The head office of the Association is to be situated in Paris, France

ARTICLE 4 : DURATION

The duration of the association is without limit. In the event of its dissolution, such shall be pronounced in accordance with the conditions stated in Article 11.

ARTICLE 5 : MEMBERS

Three types of MILSET members shall be recognized:

  1. Voting members: incorporated national and international associations, and other associations and groups co-opted by the Executive Committee.
  2. Associated members: groups, associations, and individuals wishing to benefit from the activities and services of MILSET.
  3. Honorary members: personalities or associations who through their involvement or competence provide MILSET with distinguished support.

The Association consists of :

  • Active Members
  • Individual Members: individuals among whom honorary members can be chosen by the Executive Committee.

Members are approved by the Executive Committee upon delivery of a report by the Commission for Membership Evaluation.

ARTICLE 6: MEMBERSHIP

Any association or individual may request to become a member conditional upon agreement with the Charter and contribution to the pursuit of the objectives of the Movement; Membership requests shall be received by the Board, and accepted by the Executive Committee.

Membership is acquired by paying membership dues.

ARTICLE 7: RESOURCES

The resources of the association shall be composed of:

  1. Membership dues. Yearly or special membership dues are decided by the General Assembly.
  2. Registrations fees and fees for participation in activities and events.
  3. Subscription and revenues from various publications.
  4. Payment for services rendered contractually or non-contractually.
  5. Grants and donations of any nature from states and public and private organizations.
  6. Assistance from UN organizations such as UNESCO, the EEC, etc…
  7. Revenue from its goods. The amount of annual dues shall be set for a period of 2 years by the regular General Assembly.

ARTICLE 8: REGULAR GENERAL ASSEMBLY

All categories members may participate in a regular General Assembly. Only voting members shall be entitled to vote.

  1. The assembly shall meet once every two years, upon notice of the Executive Committee or at the request of members holding one quarter or more of all vote.
  2. The board of the assembly shall propose the agenda.
  3. Proxy votes with written authorization, and postal votes shall be allowed. A voter shall not receive proxies from more than two members, aside from his own votes.
  4. Voting members from one country shall collectively hold 50 votes. The organizers of each country shall be responsible for distributing votes before the General Assembly, and informing the Board of the distribution. International associations, which are voting members, shall hold 50 votes.
  5. The Assembly shall elect an Executive Committee composed of 19 persons, chosen for their personal capability to make an effective contribution to the work undertaken by MILSET and with an attempt to have an equitable representation of the different areas of the world.
  6. Notices of Assembly indicating the proposed agenda shall be sent at least ONE month before such Assembly, by the Board.
  7. All voting at the regular General Assembly shall be done by a show of hands, and ruled by an absolute majority of present and represented members. Voting may be by secret ballot if requested by the Executive Committee or one quarter of the voters.

ARTICLE 9: EXECUTIVE COMMITTEE

The executive Committee directs and manages the Association

  1. The Executive Committee shall be composed of 19 members, elected by the regular General Assembly, from the nominations made by members. Renewal of members shall take place every TWO years, for 10 and 9 members alternatively. At the first renewal, the 10 outgoing members shall be determined by a draw. Outgoing members may be re-elected. In the case of the resignation of a member, the Executive Committee may replace him until the next General Assembly, by cooperation. His term shall expire at the same date as that of the resigned member.
    It consists of two colleges:
    - Members elected by the General Assembly, who shall be at least nine.
    - Members appointed by the Regional Offices, who shall be at least ten. Each member will appoint a young assessor.
  2. The Executive Committee shall elect a Board.
  3. The Executive Committee shall meet at least one time a year.
  4. Work and research Committees may be formed wherever necessary, and all categories of members may participate.
  5. The executive Committee may invite any association or individual whose opinions it may judge necessary.
  6. The Executive Committee shall call regular or special General Assemblies, and prepare the groundwork.
  7. It shall draw up the internal regulations, and submit them to the vote of the General Assembly.
  8. It shall make decisions on the exclusion of members from the Association under the conditions stated in Article 11.
  9. Members of the Executive Committee shall receive no compensation in their capacity as administrators. Nevertheless the Committee may decide to reimburse, upon presentation of vouchers, the expenses incurred by those members who participate in management and direct activities of the Association.

ARTICLE 10 : BOARD

  1. The Executive Committee from among its members shall elect the Board every TWO years. It shall be composed of at least one Chairman, one Delegated Vice-Chairman, one Secretary General, and one treasurer.
  2. The Board shall ensure the regular operations of the Movement with respect to the decisions of the General Assemblies and the Executive Committee.
  3. The Board shall prepare the files of the Executive Committee.
  4. The Board shall represent the Association in all legal capacities and is vested with all powers to this end; he is entitled to appear in court on behalf of the Association. In the case where he is unavailable, he shall be replaced by Delegated Vice-Chairman. The Chairman may delegate a part of his powers to other members of the Board.

ARTICLE 11 : MODIFICATION OF BY-LAWS AND DISSOLUTION OF THE ASSOCIATION

Only a special General Assembly shall rule on any amendments to these By-laws, the dissolution of the movement, or its fusion with another association with similar objectives. Notices of The Assembly indicating the agenda and specific proposals shall be sent at least ONE month in advance. The special General Assembly shall be attended by voting members as defined in Article 5, who hold at least half the voters. Members unable to attend may be represented by another member of the association with a written proxy. One member may not receive more than two proxies from other members, aside from his own votes. If the quorum is not reached, the General Assembly will meet no later than weeks following, and will proceed no matter what the member of members present or represented. Un case of the dissolution of MILSET, its property shall be allotted to an international association it will designate and whose objectives shall be recognized as compatible, in accordance with international regulations on the allotment of collective property.

ARTICLE 12. RESIGNATION AND EXCLUSION

  1. Resignation of a member shall be received by the Board who shall give an official acknowledge-ment to the member.
  2. The exclusion of a member shall be pronounced by the Executive Committee:
    a) Upon failure of the member to pay dues.
    b) Upon noting the impossibility for the member to continue participating in the work of the Association.
    c) As a disciplinary action, after the hearing of the case of the concerned party, for an attitude or action of a nature which could compromise the reputation or the operation of the Association.
    The exclusion may be pronounced temporary of definitive.
    The notice of exclusion is forwarded to concerned member by registered mail. The concerned member may appeal the decision at the following General Assembly.